Governance initiatives
Internal Control Activities
In order to build “a corporate culture that does not violate laws and regulations” and “a system that does not violate laws and regulations” based on the Basic Philosophy and Code of Conduct of the Topre Group, we established a basic policy on the development of an internal control system and are striving for proper and efficient business execution.
Internal Control Committee
The obligation of management to establish an internal control system to prevent legal violations and losses was clarified by the Companies Act. Based on the “Basic Philosophy,” the Internal Control Committee, which includes the representatives of each group company, has established “Code of Conduct” that each individual must keep in mind so that everybody can understand the direction that the Topre Group is aiming for. We have established regulations, manuals, etc., to embody the Code of Conduct so that we can promote work efficiently.
Internal control system
The internal control system ensures
- The effectiveness and efficiency of business
- The reliability of financial reporting
- Compliance with laws and regulations concerning business activities
The processes that are incorporated into work and executed by all employees in order to ensure the above constitute the internal control system. In order to promote work efficiently and comply with laws and regulations, the activities involve establishing a “corporate culture that does not violate laws and regulations,” “a system that does not violate laws and regulations” and “a system for preparing correct accounting documents,” and evaluating and correcting the current situation continuously.
The company established an Internal Control Committee and the following three subcommittees in order to develop and promote this internal control system.
Compliance Subcommittee
For the strengthening of compliance management throughout the Topre Group, we hold meetings of the Compliance Subcommittee to diffuse awareness of compliance further among officers and employees.
Compliance education
The company implements compliance education and raises awareness through regularly held hierarchical education. We are working to improve awareness and knowledge of compliance by issuing “Topre Compliance Communication” to all employees. In addition, with “Topre Contract Communication,” we are working to notify employees about matters such as the points of caution when concluding contracts.
Establishment of an internal reporting system
We have established an internal reporting system and consultation desks (internally and at lawyers’ offices) for each group company. We have set rules for internal reporting and if we receive a report about a violation of the law, regulations or rules, such as bribery or bid rigging, an investigation is carried out and we take corrective action and measures to prevent reoccurrence. The anonymity of the reporter is maintained and they are protected in accordance with the rules. In addition, we are making efforts to familiarize employees with the internal reporting system and to establish the environment for its use.
Corruption prevention initiatives
The group has established “Basic Philosophy” and a “Code of Conduct,” etc., and strives for the comprehensive prevention of corruption, including bribery through political contributions and charitable activities, conflicts of interest, insider trading, money laundering, obstruction of justice, contact with antisocial forces, etc. To ensure that all employees are aware of and comply with the principles and code, apart from elearning and DVD training, the group issues internal newsletters regularly to provide information on laws and regulations related to business, and compliance, and aims for the thorough prevention of corruption.
Basic policy of the Topre Group on the prevention of corruption
Initiatives for the protection of personal information
From the perspective of respect for human rights, we think that personal information should be handled with care, and are striving to ensure the proper handling of the personal information held by the group.
Topre Group privacy policy
Risk Management Subcommittee
The Risk Management Subcommittee holds meetings to investigate natural disaster risks, accident and disaster risks, and risks at each overseas base, and to review the management system for such risks.
Each company in the group re-extracts and re-evaluates the possible risks for each division and formulates countermeasures against them.
Handling of BCP
The group has formulated a business continuity plan (BCP) with the highest priorities of “protecting and rescuing human life” and “restoring and maintaining production and services” in response to “major risks that have a particularly large impact on the company” and is working on the handling of emergencies.
With regard to the major risks for each division, we have prepared a “Prevention of assumed risks and countermeasures table” and are striving to take countermeasures. The Risk Management Subcommittee asks each base to implement BCP initiatives as required with regard to risks concerning all bases to enhance BCP. In fiscal year 2022, we formulated the basic content of the “earthquake” and “infectious diseases” sections.
The Risk Management Subcommittee will ask for BCP initiatives concerning climate-related risks as required based on the regional and geographical conditions of each base, and will manage them in relation to the risk management at each base.
Topre Group basic policy on BCP
Information security management system
The group has established the Topre Group Information Security Policy to manage and protect information assets acquired in business activities appropriately, has built an information security system and strives for the continuous strengthening of security.
・Organizational safety management measures
The group complies with laws, regulations and guidelines on the protection of personal information, and strives to protect specific personal information through all of its business activities.
Departments that handle personal information appoint a responsible person who manages and supervises that information and provides education and training on its handling.
In fiscal year 2023, 1,347 employees at domestic group companies received education on information security.
・Technical safety management measures
We are making efforts to strengthen information security by managing PCs that can connect to internal networks, introducing systems that prevent unauthorized intrusion, keeping records of emails sent and received, and keeping records of access and operations, including external media, for each PC.
・Physical safety management measures
We are striving to prevent information leaks by limiting the number of employees who can enter server rooms and by managing records of entry based on electronic locking.
・Human safety management measures
In order to prevent information leaks, we are striving to raise awareness of information security by disseminating information security policies and rules, and providing education on information management and the prevention of leaks.
・Management of information security incidents
We have established a system to mitigate damage and prevent reoccurrence if an incident related to information security occurs, such as an information leak, unauthorized access or virus infection.
Topre Group information security policy
Financial Reporting Control Subcommittee
The Financial Reporting Control Subcommittee conducts regular evaluations of the asset management and accounting of the group as a whole to ensure the appropriateness of financial affairs.
The group holds Accounting Division global training sessions to ensure the accuracy and consistency of work related to accounting, costs and finance of the group as a whole.
Efforts to Pay Appropriate Taxes
The Topre Group shall comply with all laws and regulations applicable to its business activities in Japan and overseas in accordance with the Topre Group Code of Conduct.
With respect to taxation, each Topre Group company shall understand the tax laws, regulations, and the spirit behind the tax laws and regulations of each country and region in which it operates, and shall pay its taxes appropriately.
Based on the Tax Policy, the Topre Group will promote the proper fulfillment of tax obligations throughout the Group, maximize shareholder value, and ensure compliance with all applicable laws and regulations.
Topre Group Tax Policy
Last updated：2025/01/29 Update the content of the initiative
